GUIDE TO VIEW YOUR DISCLOSURE DISCS WITH YOUR
CLIENT ON A BOOKED LEGAL VISIT
You can copy your discs on to your own laptop as long as your laptop has been authorized by the Access to Justice Department. Your laptop must NOT have a Webcam, and once authorized your laptop will be valid for 3 months from the signed date. You need to fax a new copy of the laptop request form each time it runs out.
If you don’t have an authorized laptop then you will need to send your discs in to the Access to Justice Department at least 72 hours prior to your booked Legal Visit. If you need a laptop to view your discs then you MUST request in writing to loan one of our Section 45 Laptops for your visit. You must include the following information on your letter:
A Headed letter with your client’s name & prison number.
The date of your booked confirmed visit (if you have more than 1 visit booked & confirmed then you can request these dates on 1 letter).
The amount of discs you have sent.
The Exhibit titles of each of your discs
If you need to loan one of our laptops then you must ask to request a Section 45 Laptop in your letter.
YOU NEED TO DO THE ABOVE EACH TIME YOU REQUEST ANY NEW CONFIRMED BOOKED DATES TO VIEW YOUR DISCS, THIS IS SO WE ARE AVAILABLE TO HAND YOUR DISCS TO THE VISITS STAFF FOR YOUR VISIT.
If you need a DVD Player to view your discs then you can request this on your legal visit booking form that you receive from the Legal Booking Office in the Enrolment Centre but you must still send your discs in with above information.
We will fax you a letter of authorization once we have received your request and discs. If you don’t receive an authorization letter from Access to Justice then we may not have received your discs, you can ring a few days before your visit to enquire if we have received your discs, and this is your responsibility.
Please send your discs in by Special Delivery or Recorded delivery as it will be quicker, the post does not come straight to our office but goes through prison postal procedures before being delivered to our office. The Post Room is closed at weekends, and the post takes longer on bank holidays.
YOU ARE NOT ALLOWED TO BRING LEGAL DISCS INTO THE PRISON UNLESS YOU HAVE WRITTEN PERMISSION FROM THE PRISON.